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Your Name

Administrative Assistant

Lawton, OK

your.email@example.com
111-222-3333
www.your-website.com

Work Experience

Administrative Assistant

ADA BN,

Nov 2009Current

Fort Sill, Oklahoma United States 
Supervisor: SFC Timothy Chapman- 580-442-3802; Contact:Yes 
Pay Grade: GS - 0203 - 4 
 
Established and manages both military and civilian sponsorship programs. Monitors and manages one or more military personnel programs to include but not limited to military evaluations, awards, and personnel duty rosters. Formulates policy or guidance for use by lower organization levels. Provides guidance, interpretations, training and/or briefings on current and proposed policies for assigned military personnel programs to a wide variety of individuals, managers, and key officials. Compiles, coordinates, and submits data for the Personnel Roster, Rating Schemes, and other recurring reports. Responsible for properly identifying and routing mail the incoming and re-routing accountable/classified and unclassified official/personal mail. Battalion Publications manager. Utilizes e-MILPO to pull reports to include but not limited GCML rosters etc. 
 
Salary: $32,887.00 per year 
Hours per week: 40

Personal Affairs Division,

May 2009Jun 2009

Fort Sill, Oklahoma United States 
Supervisor: Evelyn Nye - 580-442-0884; Contact:Yes 
Pay Grade: GS - 0203 - 5 
 
Salary: $30,772.00 per year 
Hours per week: 40

Serves as Human Resources Assistant

Troop Command Military Personnel Division William Beaumont Army Medical Center,

Jul 2007Dec 2008

Duties: Serves as Human Resources Assistant for a Reception Battalion preparing and maintaining financial and personnel records for Military Receptees, including Initial Entry Training, English as a Second Language, Advanced Individual Training, Prior Service and Warrior Transition Course (WTC) Soldiers. Utilize RECBASS (Reception Battalion Automated Support System) to input/update Soldiers personnel information to include but not limited to State of Legal residence, W-4, DA Form 5960 (Basic Allowance for housing), DD Form 1561 (Family Separation pay), SGLV, DD Form 93 (record of emergency data), DA Form 1506 (Service Computation), set up allotments for Regular Army enlistees. Review Soldier's 201 file to ensure all data is updated and accurate and replace any missing documents. 
 
Troop Command Military Personnel Division William Beaumont Army Medical Center (07/02/2007- 12/20/2008) - Human Resources Assistant 
El Paso, Texas United States 
Supervisor: Lorenzo Anderson - 915-569-2975; Contact:Yes 
Pay Grade: GS - 0203 - 5 
 
Salary: $30,716.00 per year 
Hours per week: 40

Troop Command William Beaumont Army Medical Center,

Jan 2007Apr 2007

Duties: Serves as a Human Resources Assistant in the Military Personnel Division of an Army Medical Center and School in an S-1 capacity. Provide military personnel administrative support functions to the Adjutant of the organization with responsibility for monitoring, managing, reviewing, verifying, and coordinating military personnel information and documents; and for the accuracy, completeness, and timeliness of all transactions. Local travel to MILPO several times a week. Incumbent utilizes several military personnel database systems to update, maintain, and manipulate information and to ensure the most current and accurate information is available in the systems. Monitors and manages the NCOER Program for the organization. Serves as backfill for OERs. Prepare, process, and track all personnel action requests. Makes corrections to Enlisted or Officer Records Briefs and forwards documents for insertion into OMPF. Serves as the Medical Center Statistical Assistant which includes processing MEDPROS/MODS medical readiness data and readiness reports for nine UICs. Prepares correspondence and briefs Hospital Commander, staff and other leadership in the absence of the Troop Commander and Senior HR Manager. Maintain accountability to higher command for verification of statistics reported to include analysis of trends. These reports are to be used by higher echelons of authority to assess units medical readiness. Analyze and interpret new and existing Medical Command, Department of the Army and hospital regulations for impact on current procedures. Contact independently various personnel in the medical center to resolve any problems or questions. 
 
Troop Command William Beaumont Army Medical Center (01/01/2007 - 04/19/2007) - Executive Assistant 
El Paso, Texas United States 
Supervisor: Fabian F. Cook - 915-569-2923; Contact: Yes 
 
Salary: $1,978.00 per month 
Hours per week: 40 
Duties: Perform a variety of executive support tasks that may be confidential or highly sensitive. 
Research, compile, and prepare documents and briefs executive regarding contents. Independently plan and carry out assignments and conduct necessary coordination to resolve problems. Exercise judgment in resolution of difficult issues and policy matters. Maintains a basic working knowledge of the Defense Travel System. Overseen the input and processing of travel orders for Soldiers and Civilian employees. Tracked and troubleshoot travel issues for Soldiers and Civilians within her department. Read and screen incoming correspondence and reports; make preliminary assessment of importance and route to appropriate individual. Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Compose letters and memoranda in response to incoming e-mails and calls. A liaison between the executive and subordinates, or others and transmit instruction, directives, and assignments and follow up on status of assignments. Coordinate and facilitate executives calendar to arrange appointments, meetings and conferences. Attend meetings as executives representative and report on proceedings. Participate and coordinate committees as assigned. Coordinate with Public Affairs Officer in planning tours of the medical facility. Make on-the-spot interpretations of published guidelines to resolve problems and provide guidance to administrators effectively so that problems can be easily solved. Develop formats for presentation of data. Assist in the coordination of public events, ceremonies and similar activities by preparing informational material and setting up exhibits and public information venues. Make personal contacts with various hospital elements. Contact independently various personnel in the medical center to resolve any problems or questions.

Administrative Clerk

C. Company William Beaumont Army Medical Center,

Jun 2006Jan 2007

El Paso, Texas United States 
Supervisor: Joetta M. Khan- 915-569-1309; Contact:Yes 
Pay Grade: 4 
 
Salary: $1,935.00 per month 
Hours per week: 40 
Duties: Assists NCOIC in the processing and daily tracking of Medical Students and Medical Hold personnel. Maintain reports and correspondence files pertaining to medical readiness statistics in accordance with current records management files system. Advise management and staff on automated medical data; compile and collect statistical data for Medical Education and Personnel System (MEPS) and MEDBASE. Verify data entered in MEDBASE by comparison with MEPS alpha rosters and e-MILPO. Monitor all changes to Soldiers and students medical readiness. Review and audit medical reports and strength data submitted by various hospital organizations. Maintain statistical information to answer inquiries in support of medical readiness. Utilize software designed for documenting and reporting healthcare information. Process/Prepare leave forms (DA31), Personnel Action requests (DA 4187's), BAH authorization (DA 5960), Travel Vouchers (DD1351-2), Advance Pay Requests (DD 2560), Pay inquiries (DA 2142) and various personnel actions. Prepare correspondence in the form of Memorandums, review correspondence for mistakes and corrections. Works closely with student services to ensure medical students have proper orders for PCS and/or MOS award.

Administrative Specialist

U.S. Army, HHB Center,

Aug 2005Dec 2005

Fort Bliss, Texas United States 
Supervisor: Gabriel Villalobos- 915-568-9808; Contact:Yes 
 
Salary: $1,935.00 per monthly 
Duties: Receive visitors and phone calls, ascertain the nature of requests and direct callers to the appropriate staff member. Organize and maintain all required administrative files, records, and reports. Carry out special assignments as directed. Maintained daily status reports of all assigned and attached personnel. Prepare routine correspondence and reports, such as inter-office memoranda, transmittal letters, and reports to higher authority. Utilize EMILPO to perform administrative personnel transactions to include changes in duty status, arrivals, departures and implementation and removals of Flags. Prepare leave, legal and finance requests. Maintain 100% accountability for over 170 personnel to include both officers and enlisted personnel.

Publications Manager

U.S. Army, Tripler Army Medical Center, Honolulu, HI

Jul 2004Jul 2005

United States 
Supervisor: Laura Arenivas - 808-433-5064; Contact:Yes 
 
Salary: $1,748.00 per monthly

Officer

Tripler Army Medical Center,

Apr 2004Jul 2004

Duties: Maintained and reviewed Military and Civilian Personnel Records. Made additions, revisions, or deletions to records or files to keep them current, complete, and accurate in accordance with regulations, policies and procedures. Analyze, interpret and implements new and existing hospital regulations and forms. Entered data into automated systems. Reviewed and updated all hospital regulations and forms for mistakes and corrections then posted completed copy to the hospital intranet. Knowledge of personal computers and software to perform a variety of basic automated operations and functions, such as inserting, deleting and editing various transaction data, storing and retrieving electronic documents or files, activating a printer, inserting and deleting text, and preparing reports. Worked with DAPS (Document Automation and Production Service) to order hospital forms and regulations by hard copy or disk. Assisted in developing, researching, producing, editing, clearing and writing information materials and briefings at Tripler Army Medical Center. Alternate FOIA (Freedom of Information Act) Officer. 
 
U.S. Army, Tripler Army Medical Center (04/16/2004 - 07/01/2004) - Mail Clerk 
Honolulu, Hawaii United States 
Supervisor: Laura Arenivas - 808-433-5064; Contact:Yes 
 
Salary: $1,748.00 per monthly 
Duties: Perform various clerical duties such as sorting, distributing, and collecting postal materials in accordance with established procedures and applicable Federal postal regulations. Stamped packages; sectionalized outgoing mail according to destination. Maintained daily record of registered mail. Delivered mail to Medical Center patients and picked up outgoing mail. Labeled mail trays as instructed for daily sorting.

Administrative NCO (Noncommissioned Officer)

U.S. Army, I Corps & Fort Lewis, Fort Lewis, WA

Nov 2001Mar 2003

United States 
Supervisor: Anthony Roeback - 253-967-0672; Contact:Yes 
 
Salary: $1,530.00 per monthly 
Hours per week: 40 
Duties: Performed duties involving Review and distribution of reenlistment and extension contracts of Active Duty Army personnel. Hand carried contracts involving bonus incentives directly to servicing finance departments. Conducted periodic inventories to ensure quantity and quality of equipment. Organized and maintained all required administrative files, records, and reports. Prepared travel plans, hotel rooms, flight itinerary and vehicle rental. Maintained travel records to ensure personnel were reimbursed for out of pocket travel expenses. Prepared routine correspondence and reports, such as inter-office memoranda, transmittal letters, and reports to higher authority. Reviewed and read all correspondence for signature or initials, proofreading for grammar, punctuation, and format.

Education

Bachelors of Criminal Justice in Law Enforcement

Cameron University, Lawton, OK

2009

Criminal Justice

Technical School, Career College of Northern Nevada, Sparks, NV

19981999

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