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Your Name

Executive Assistant

Minneapolis, MN

your.email@example.com
111-222-3333
www.your-website.com

Summary

Executive Administrative Assistant with excellent communication, organizational, and problem solving skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Visio, SharePoint).

Work Experience

Executive Assistant

Vistakon, Jacksonville, FL

Oct 2011Jun 2012

Responsibilities: Provided administrative support to the Worldwide Director of Customer Supply Chain Engineering, Director of Supply Chain and Customer Supply Chain staff (total 180)
  • General administrative support in areas of typing memos, forms, creating presentations, technical and/or confidential correspondence and file management.
  • Maintained calendar(s) and arranged meetings for the supervisors and department.
  • Arranged travel.
  • Ordered office supplies.
  • Opened, sorted, prioritized and distributed incoming communications.
  • Answered inquiries, useing discretion handling difficult calls and routes calls to appropriate individual.
  • Organized and expedited flow of work through supervisor's office and provided follow-up to ensure projects are completed as required.

Executive Assistant/Project Manager

Vistakon, Jacksonville, FL

May 2011Oct 2011

Responsibilities: Provided administrative support to the Directors of Office of Project Management (OPM).
  • Updated Global New Product Process (GNPP) including roadmap, RACI, stage descriptions, dashboard and templates.
  • Created GNPP training strategy & training deck.
  • Updated New Product Communication for OPM.

Executive Assistant

The Dow Chemical, Philadelphia, PA

Feb 2008Feb 2011

Responsibilities: Provided general secretarial and administrative support to the Director of Communications, Internal Communications Manager, External Marketing Manger, and Vice President of Finance.
  • Arranged conference calls, coordinated and maintained calendars.
  • Travel planning: booked hotel, flight, and car reservations.
  • Processed all expense reports for department.
  • Created PowerPoint presentations, Excel charts and Word documentation.
  • Coordinated communications with management and employees globally.
  • Worked with PR firms to get local, national and global visibility for product launches both internal and external. Issued and tracked distribution of press releases for businesses within the company locally, nationally and globally.
  • Coordinated internal and external events with vendors for various projects.
  • Processed invoices for events, PR firms, and design firms.
  • Key contact person for multiple projects to make certain that all work is done in a timely, professional manner and is kept within budget.
  • Managed department's budget with Procard use.
  • Worked with Marketing group to create internal and external campaigns for advertising and new product announcements.

Executive Assistant

Blue Cross Blue Shield of Florida, Jacksonville, FL

Jun 2007Dec 2007

Responsibilities: Provided general secretarial and administrative support for 2 Vice Presidents & 2 Directors of Market Segment Team.
  • Arranged conference calls, coordinated and maintained calendars.
  • Prepared agendas, reserved and prepared facilities for meetings in-house and offsite.
  • Travel planning: booked hotel, flight, and car reservations.
  • Processed all expense reports for department.
  • Created PowerPoint presentations, Excel charts and Word documentation.
  • Headed United Way campaign for Marketing division.

Executive Assistant

Blue Cross Blue Shield of Florida, Jacksonville, FL

Apr 2007Jun 2007

Responsibilities: Provided general secretarial and administrative support for Vice President and, Directors of Advertising, Brand Mgmt & Market Communications.
  • Arranged conference calls, coordinated and maintained calendars.
  • Prepared agendas, reserved and prepared facilities for meetings in-house and offsite.
  • Travel planning: booked hotel, flight, and car reservations.
  • Processed all expense reports for BMC department. Created check requisitions.

Office Manager

Orfield Design & Construction, Minneapolis, MN

Mar 2005Mar 2007

Responsibilities: Provided general secretarial and administrative support for President and VP.
  • Coordinated schedules, calendars and made client appointments.
  • Client communications: Maintained a schedule for jobs, processed permit applications, scheduled trades, and assisted with customer selections.
  • Follow up with customers.
  • Marketing & Advertising: Assisted in the creation and production of sales and marketing materials, brochures and company logo apparel.
  • Planned and executed promotional activities including print, electronic media, trade show exhibits, direct mail, point-of-purchase displays, and signage.
  • Maintained website & email.
  • Scheduled all professional photography for finished projects and assisted on all shoots.
  • Human Resources: Tracked all employee time and vacation.

Executive Assistant

Blue Cross Blue Shield of Florida, Jacksonville, FL

Sep 2004Jan 2005

Responsibilities: Provided general secretarial and administrative support for Vice President of Finance, Director of Diversified Business, Director of Systems, and Systems Department.
  • Arranged conference calls, coordinated schedules, maintained calendars, and made appointments.
  • Arranged and coordinated travel schedules and reservations.
  • Coordinated meetings, prepared agendas, reserved and prepared facilities.
  • Travel planning: booked hotel, flight, and car reservations.

Executive Assistant

Blue Cross Blue Shield of Florida, Jacksonville, FL

Jun 2004Sep 2004

Responsibilities: Provided general secretarial and administrative support for Vice President and Directors.
  • Arranged and coordinated travel schedules and reservations.
  • Answered and screened telephone calls, arranged conference calls, coordinated schedules, calendars and made appointments.
  • Coordinated and arranged meetings, prepared agendas, reserved, and prepared facilities.
  • Travel planning: Booked Hotel, Flight, and Car reservations for Management and Employees.

Office Manager

Orfield Design & Construction, Minneapolis, MN

Mar 2003May 2004

Responsibilities: Provided general secretarial and administrative support for President and VP.
  • Coordinated schedules, calendars and made appointments.
  • Client communications: Maintained a schedule for jobs, processed permit applications, scheduled trades, and assisted with customer selections.
  • Follow up with customers.
  • Created and implemented a customer satisfaction survey.
  • Marketing & Advertising: Advertised in magazines and at trade shows.
  • Maintained website & email. Scheduled all professional photography for finished projects and accompanied VP on all shoots.
  • Entered company in remodeling contests.
  • Human Resources: Tracked all employee time and vacation. Handled reimbursement for employees. Created and implemented an Employee handbook.
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