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Your Name

Executive Assistant

Centreville, VA

your.email@example.com
111-222-3333
www.your-website.com

Summary

I have been working for 10+ years supporting executive level management, I enjoy scheduling meetings, setting up events, heavy interaction with customers and clients. My interpersonal skills are very polished and professional.

Work Experience

Customer Care Analyst \ Event Coordinator

Dell Computer,

Jan 2012Current

Schedule / Manage customer engagements for DC office
  • Meet & Greet customers at all engagements
  • Coordinate catering for events and locations
  • Coordinate all travel domestic and international
  • Submit and process all invoices
  • Manage calendars for Engineers for presenting
  • Order supplies and ship equipment for roadshows
  • Create & track customer information in Sales force for account teams and executives
  • Process expense reports in Concur for Engineers and Account Executives

Senior Executive Coordinator/Tax Specialist

Audi of America,

Dec 2010Jul 2011

Administrative support to Chief Marketing and Chief Communications Officer
  • Manage calendars and emails daily for executives
  • Coordinate all travel domestic and international
  • Manage and process all expense reports in Concur
  • Manage ESAF for review/approval
  • Oversee minutes for staff meetings
  • Process invoices and check requests
  • Work closely with Coordinator/Assistant to the Office of the President
  • Manage office supplies for marketing and communications team
  • Coordinate all internal/external meeting and event planning
  • Assist with pulling invoices and financial reports
  • Update and formulate financial spreadsheets
  • Pull expense reports for audit

Senior Executive Assistant - LightSquared Project

Nokia Siemens Networks,

May 2010Dec 2010

Administrative support to Sr. Executives of LightSquared Project
  • Manage calendars & email for SVP and direct reports
  • Coordinate the planning of executive offsite meetings and events
  • Manage Org Charts for project for internal distribution
  • Manage and process all expense reports for executive
  • Schedule all domestic and international travel including processing of visa/passports
  • Process all new hire paperwork for computer, blackberry, business cards, email-access
  • Travel with executive team for administrative support for all business/customer meetings

Senior Administrative Office Manager

EEA Hedge Fund,

Apr 2009Apr 2010

Administrative and Human Resource support for (5) Senior Investment Executives
  • Process all invoice and billing within QuickBooks and Sage
  • Process all payroll , 401K, accounts payable for metro office
  • Coordinate the planning and execution of board meetings and special events
  • Create and edit presentations using PowerPoint
  • Manage (Paid Time Off) for executives and direct reports
  • Manage and process all expense reports
  • Heavy scheduling of all domestic and multiple international travel
  • Process all new hire paperwork for computer, blackberry, business cards, email account set up Schedule all new hire orientation and badge access for office building access
  • Oversee all administrative duties within the organization

Executive Assistant

Korn Ferry International,

Sep 2008Apr 2009

Prepare written materials (proposals, position/engagement specs, candidate presentations, appraisals, reference reports, etc.) including organizing/collecting data, typing, formatting, proofing and delivery.
  • Act as the knowledgeable focal point regarding engagement activity as well as communicate effectively with clients and candidates as required.
  • Maintain business calendars, coordinate candidate and consultant travel and interview schedules.
  • Monitor Accounts Receivable Aging Detail distributed by AOM and assist in timely account collections as instructed by consultant.
  • Coordinate approval of monthly billings related to consultants' client accounts to ensure accurate invoicing.
  • Open and close search engagements within the SAP system and Searcher database. Responsible for timely online reporting of engagement status.
  • Ensure consultants' business development activities are appropriately documented in internal tracking programs.
  • Maintain database integrity by linking engagement documents appropriately in Searcher. Also document any contact with client/candidate in Searcher as well as maintain and update consultants' mailing/contact lists.
  • Schedule, organize and log video conference meetings.
  • Ensure effective coordination of workflow by partnering with Administrative Office Manager and other office staff when necessary.
  • Participate in office meetings as required.
  • Maintain a glossary of tasks and documentation of daily tasks and responsibilities for current role.

Senior Executive Assistant to the CEO/Office Manager

NEXTLINK WIRELESS INC, Herndon, VA

Aug 2006Sep 2008

Managed calendars and provide administrative support for the Chief Executive Officer, Chief Financial Officer and General Counsel.
  • Provided back-up assistance to the Chief Executive Officer and Chief Operations Officer of XO Communications.
  • Processed legal documents for General Counsel including Non Disclosure Agreements and General Master Purchase Agreements,(SOW's) Statement of Work as well as prepared redlines of documents.
  • Assisted Counsel with the preparation, editing and distribution of real estate lease agreements per email and Dictaphone.
  • Prepared and process expense reports for Chief Executive Officer, Chief Financial Officer and General Counsel.
  • Scheduled travel arrangements (domestic and international).
  • Managed facility related processes and procedures.
  • Scheduled executive, legal and finance meetings and offsite team building events.
  • Coordinated the planning and execution of "All Hands" meetings and special events
  • Created and edited presentations using PowerPoint as well as managed and updated spreadsheets using Excel.
  • Managed forecasting for sales team along with creating reports in SiTerra.
  • Processed check requests and invoices in Oracle.
Human Resource Specialist
  • Assisted Recruiters with interviews and new hire processing; post job vacancies in various sources.
  • Assisted Accounting Dept. with timesheet collection and change forms.
  • Assisted Operations Manager with ordering supplies and marketing.
  • Posting and closing requisitions
  • Sourcing of qualified candidates by searching internal database, technical colleges/institutes, job boards and referrals
  • Pre-screened new and existing contractors, negotiate hourly rates & travel.
  • Emailed appropriate independent contractor paper work & testing information.
  • Forwarded information to background check service for processing.
  • Submitted contractor information to the appropriate project manager via email.
  • Maintained internal database candidate profiles and contractor files
  • Assisted Human Resource for executive team and departments with new hire processes and procedures
  • Pre-screened candidates for various positions and scheduled internal interviews along with candidate
  • Processed all new hire paperwork for computer, blackberry, business cards, email account set up Scheduled all new hire orientation and badge access for office building access

Senior Executive Assistant

ACCENTURE, Reston, VA

Mar 2005Aug 2006

Managed calendars for nine Partners.
  • Scanned and monitored executive emails as needed.
  • Prepared and processed expense reports.
  • Scheduled travel arrangements, domestic and international.
  • Updated Paid time off-Conference spreadsheets daily.
  • Scheduled executive meetings and conference calls as well as taking minutes during all executive conference calls and internal meetings.
  • Managed office while executives were on travel and created and edited presentations using PowerPoint for executive pitches for customers and/or internal meetings.
  • Managed and updated spreadsheets using Excel for all areas of the department.
Human Resource Assistant/Specialist
  • Pre-screened candidates for various positions and schedule internal interview along with candidate.
  • Uploaded candidate information into data base for recruiters to review.
  • Scheduled all pre-screening of candidates for recruiters and partners.
  • Processed paperwork for new hires to be cleared to start.
  • Processed requests for new hires on-board tools for office.

Education

Business Administration

Northern Virginia Community College,

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