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Your Name

Receptionist

Houston, TX

your.email@example.com
111-222-3333
www.your-website.com

Summary

Experience over 10 yrs in the apartment industry and as a office manager/bookkeeping

Work Experience

Receptionist

IDV Communications,

Nov 2011Current

Recieve & distribute messages, VM & EM 
*Refer calls to Devision staff 
*Create monthly statements/invoice reports 
*General administrative and clerical support including filing. Prepare letters and documents 
Reconcile bank and CC accounts 
*Deal with queries from clients and customers 
*Prepares account reconciliations weekly / monthly reports 
*Scheduled & coordinate meetings 
*Data entry fax, phone, filing, incoming & outgoing mail, courier serv & UPS 
*Process revenue recieved daily & insure reciepts are process in a timely manner 
*greet clients, assist admin in scheduled and legal projects 
*Reconcile billable parts purchased with CC invoice & PO 
*Prepare record & process invoice with payments daily 
*Maintaine and assigned work schedule and process after hours time 
*Maintained employees deduction, changes, insurance, vacations, I9, W2, and file 
*Prepares and posts journal vouchers which may include consolidations and eliminations

Office manager

E Z Demolition,

Jan 2006Nov 2011

generated internal financials and cash flow reports 
*Coordinating the monthly close cycle, consolidations, joint venture accounting 
*Decreased audit costs by 30% by planning in advance and sending electronic files to auditors 
*Maintained 275 employees files, deductions, insurance and started a weekly teleconference with property level controllers 
*Process Company's financial and accounting systems, processes, policies, and procedures, benefits, account reconciliations, 
*Sent electronic payroll file for employees 
*Prepare and record journal entries in the general ledger related to the accounting 
*Gathers financial information for report preparation 
*Researches and resolves basic accounting 
*Prepare monthly financials reports and participate in P&L meetings with the properties. 
*Ensure proper follow through on all contractors, jobs, and completion 
*Maintained employees deduction, changes, insurance, vacations, I9, W2, and file 
*Managed six accountants, one senior accountant, six accounts payable clerks, and two revenue auditors 
*Disbursement of Account, A/P, A/R and G/L. 
*Maintained all incidents , and reports to proper agencies 
*Process cash receipts and reconcile bank accts, and books 
*Evaluate pass due accts to initiate collections 
*Reviewed daily cash report before submitting to Executives and Audit Committee of the Board of Directors. 
*Prepare all invoices, statements and credit reports for state regulatory agencies at fiscal year end 
*Maintained data entry, files, scheduled projects, and employees work location 
Analyzes operating practices and procedures to create new or to revise existing methods 
*Coordinates and directs office services, such as records and budget preparation, personnel, and housekeeping, to aid executives 
*Files and retrieves corporation documents, records, and reports. 
*Interprets administrative and operating policies and procedures for employees. 
*Prepares records and reports, such as recommendations for solutions of administrative problems and annual reports. 
*Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions. 
*Processed employees weekly payroll, deductions, and deposits 
*Process new contractors, and clients coding 
*Maintained inventory, vehicles millage, maintenance, and fuel, weekly status 
*Conducted daly/weekly deposits, general ledger, AP, AR, and end of month close out *Maintained monthly profit / loss and project reports, and variances

Dist Manager

G S L Management LLC,

Jul 1997Jan 2006

Managed financial goals, operate asset in owners' best interest 
*Maintain accurate records of all transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.) 
*Prepare annual budgets and income projections in a timely and accurate manner 
*Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner 
*Generate necessary legal documents and process in accordance with State and Company guidelines 
*Provide constant vendor/contractor communications concerning scheduling, billing vendor relations and certificates of insurance 
*Maintained an effective communication with corporate associates, sister communities, competitors, and vendors. 
*Conducted deposits, eviction and notices on 3 properties 
*Managed 3 properties consisting of 192,365 units and 173 units 
*Oversee financial operations including the operations budget, accounts receivable, and accounts payable systems. 
*Responsible for data processing, record keeping, and reporting. 
*Oversaw 3 lease up properties (512u, 175u , 370u)plus 1 commercial office, purchase and sold 
*Managed a staff of 2 assistant Mgrs, 3 leasing reps, 6 maintenance and 2 Housekeeper 
*Supervise leasing and marketing processes and procedures. 
*Conducted weekly status, traffic, and property reports 
*Reported monthly bills, invoives, bids, by e-mai, fax and sent originals to corporate 
*Accounts payable/recievable, Post rent 
*Maintained properties at 89 to 92% occupied and delinquency under 4% 
*Coordinate and execute special projects and assignments as requested. 
*Maintained and reported bids, and quotes weekly 
*Maintained employees schedule and payroll bi-weekly 
*Conducted officers schedules, payroll and rental concession 
*Conducted monthend close out, monthly NOI, variance, and issues with supervisor by conferences 
*Processed/distributed notices 
*Conducted eviction, SODA disposition, mailed/to the proper agency 
*Conducted conferences/e-mail updates or issues with supervisor twice a week 
*Meet with owner and supervisor every 3 months or as needed 
*Met goals sets by supervisor which lead to employee bonuses

Manager to Assist Supervisor

Rina & Associates,

Apr 1986Jul 1997

Oversaw 4 properties and 25 homes
*Managed 1 property (612 u) and supervised 3 other consisting of 455, 380, and 177 units, and 25 houses
*Demonstrate ability to understand financial goals, operate asset in owners' best interest
*Maintain accurate records of all community transactions and submit on timely basis (rent rolls, delinquency reports, move-in/move-outs)
*Prepare annual budgets and income projections in a timely and accurate manner
*Ensure that all rents and late fees/check charges are collected, posted and deposited
*Generate necessary legal action, documents and process in accordance with State and Company guidelines
*Provide constant vendor/contractor communications concerning scheduling, billing vendor relations and certificates of insurance
*Preparation of bi-weekly and semi-monthly payrolls
*Payment of all taxes, garnishments, and other withholdings
*Prepare for review all quarterly and annual tax reports
*Maintained new & terminated employees, file and conducted changes
*Review vacation, insurance status for employees
*maintained unemployment claims and issues
*Interface with employees, discuss their issues and answer questions
  • Coordinate and execute special projects and assignments as requested, Understanding of benefits and laws
  • Create reports for accounting and as required utilizing Excel
*Maintained an effective communication with corporate associates, sister communities, competitors, and vendors.
*Conducted weekly walk thru of vacant/ready units
*review and approve certifications
*assisted in analysis of marketing, resident retention, on site training, resident comments/complaints, and reports on a monthly basis
*assisted managers on marketing, occupancy, budget, capital improvements, office staff, as needed
*review compliances forms for move ins and recertification for 1 of 4 properties
*reviewed and audits files and applications as needed
*maintained monthly financial, cash flow, debts, and capital reports
*maintained all licenses, permits, notices, required by Federal, State, and goverment
*Disbursement of Account, A/P, A/R and G/L.
*maintain compliance records/reports
*Conducted eviction, lockouts, collections, and notices
*Reviewed monthly property status, and traffic reports with supervisor
*Conducted deposits, and bank reconciliation
*Maintained property at 2% or less in delinquent and 95% occupied
*Assisted in payroll, deduction, taxes and distribution
*Maintained monthly NOI, Closeout, and Managers meeting
*Conducted sodas, and reports to proper agencies
*Posted rents, bills, and deposits
*Conducted Monthly employee meeting for occupancy/issues
*Maintained other properties at under 4% in delinquency and 90% to 91% occupied
*Maintained monthly safety meeting and reports
*Reviewed upgrade request, invoices, quotes, and revisions as needed Accounts payable/recievable
*Maintained market surveys, resident retention, and projects
*Responsible for data processing, record keeping, and reporting.
*Maintained low eviction, and skips at property
*Evaluated and addressed employee/resident issues
*Assigned and inspected units for make ready and leasing
*Conducted weekly meeting for improvement/ideals and issues
*Conducted collection, repairs, and foreclosure of 25 homes

Sheet2

Prepares and posts journal vouchers which may include consolidations and eliminations. Researches and resolves basic accounting issues and transactions. Gathers financial information for report preparation. Skills typically acquired through completion of an undergraduate/graduate degree in accounting and 1.5 years of Accounting experience to include a minimum of nine months internal on-the-job experience. Knowledge of US GAAP and country-specific accounting principles is required. Experience/knowledge of SAP preferred. Activity-based cost accounting experience required. Job role is developmental and intended to expose incumbents to many aspects of accounting, financial analysis and reporting.

Sheet3
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