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Your Name

Executive Assistant

Acworth, GA

your.email@example.com
111-222-3333
www.your-website.com

Summary

-- Human Resources and payroll 
-- Calendar Management 
-- Event Planning 
-- Customer Service 
-- Accounts Payable and reconciliations 
-- Travel management 
-- Bilingual (English/Spanish) 
-- Proficient Microsoft Office user 
-- Basic accounting/bookkeeping knowledge 
-- Some experience with Quickbooks

Work Experience

Executive Assistant

Stereotaxis, St. Louis, MO

Jun 2009Dec 2009

Support the Chief Commercial Officer, the Sr. VP of Human Resources, and two other members of the Human Resources team.
  • Expense reports and monthly reconciliations
  • Order office supplies using the corporate P-Card, and reconcile the account on a monthly basis.
  • Coordinate departmental meetings and events.
  • Coordinate interviews for all departments located at the St. Louis office.
  • Coordinate domestic and international travel as needed.
  • Manage various calendars.
  • Assign project tasks as needed using Outlook
  • Prepare PowerPoint presentations for internal and external clients as needed.
  • Prepare the monthly headcount report for the division.
  • Maintain organizational charts using Visio.
  • Coordinate all pre-employment screening, to include drug testing and background tests.
  • Prepare and provide payroll with proper documentation on departmental employee actions.
  • Prepare offer letters as directed by the VP of HR and the HR Manager.
  • Prepare and track personnel requisitions to ensure approval and proper backup documentation.
  • Preparation of job descriptions as needed.
  • Preparation of minutes for the monthly Board of Directors meetings.

Administrative Assistant (Temporary position)

Westside Personnel, Fenton, MO

Jan 2009Apr 2009

Was assigned to Universal Packaging to work in an assembly line along with other team members.
  • Was later assigned to a Logistics Coordinator position with responsibilities as follows:
  • Coordination of travel
  • Calendar management
  • Processing of expense reports
  • Provide support to the department head and field technicians as needed
  • Filing, faxing, and preparation of general correspondence
  • Distribution of mail and backup the receptionist as needed

Customer Service Representative (Part-Time)

Best Buy, Kennesaw, GA

Mar 2008Nov 2008

Provide excellent customer service regarding product returns/exchanges, service plans, online product sales pick-up, and overall problem resolution.
  • Proficient in company systems as they relate to the providing customers top service end-to-end.
  • Knowledge of customer database system
  • Proficient in Point-of-Sale systems at check-out register.

Executive Assistant

Russell Corporation, Atlanta, GA

Nov 2005Feb 2007

Supported the VP of Human Resources and the VP of Sales in Russell's Jerzees division.
  • Expense reports and monthly reconciliations
  • Order office supplies for the department using the corporate P-Card. Monthly reconciliation of this card and submit to the Purchasing Department with proper backup documentation for the expenses.
  • Supervise the Jr. Administrative Assistant
  • Coordinate departmental meetings.
  • Coordinate interviews for the Sales, Marketing, and Merchandising departments.
  • Coordinate domestic and international travel for both VP's as needed.
  • Manage various calendars
  • Assign project tasks as needed using Outlook
  • Prepare PowerPoint presentations for internal and external clients as needed.
  • Prepare and distribute the daily sales report.
  • Prepare the monthly headcount report for the division.
  • Maintain organizational charts.
  • Prepare and provide payroll all proper documentation on departmental employee actions.
  • Support departmental employees on benefits and payroll issues.
  • Prepare offer letters as directed by the VP of HR.
  • Prepare and track personnel requisitions to ensure approval and proper backup documentation.
  • Preparation of job descriptions as needed.

Senior Administrative Assistant

Waste Management, Atlanta, GA

Jun 2004Jul 2005

Support the VP of HR and the HR Manager for Atlanta.
  • Expense reporting
  • Order office supplies for the department using the corporate P-Card. Monthly reconciliation of this card and submit to the Purchasing Department with proper backup documentation for the expenses
  • Coordinate departmental meetings
  • Coordinate interviews
  • Coordinate domestic and international travel
  • Calendar management
  • Prepare PowerPoint presentations
  • Prepare and distribute reports using Excel and Access
  • Maintain organizational charts.
  • Prepare and provide payroll with proper documentation on departmental employee actions.
  • Support departmental employees on benefits and payroll issues.
  • Prepare offer letters as directed by the VP of HR and the HR Manager
  • Prepare and track personnel requisitions to ensure approval and proper backup documentation.
  • Preparation of job descriptions as needed.
  • Prepare job postings and upload to the company's internal HR website.
  • Other HR projects as assigned.

Permit Coordinator

Adecco Employment Services, Providence, RI

Sep 2002Feb 2004

Held various long-term temporary positions. As Permit Coordinator, was responsible for gathering all necessary documentation and processing payment in order to secure all required permits related to underground gasoline/diesel tanks located in the company's gasoline stations as necessary to comply with local, state, and federal agencies throughout seven states. Maintain, all gasoline station files, correspond with internal and external vendors, and interact with field engineers as needed.

Employee Health and Safety Specialist (HR Generalist)

The Stanley Works, East Greenwich, RI

Nov 2000Mar 2002

Benefits administration, open enrollment, and new hire orientation.
  • Salary administration, job analysis, and job evaluations.
  • Weekly time/attendance report for payroll. Also responsible for our weekly headcount report.
  • Council management and employees on HR policies and employee relations issues.
  • Attend weekly meeting for union contract negotiations. Develop and implement processes for the implementation of different items as they were being agreed upon.
  • Provide staffing support as needed for non-exempt positions.
  • Impart Safety training, purchase and maintain safety supplies, head the safety committee, lead incident investigations, maintain logs and reports as required by OSHA.
  • Full Worker's Compensation responsibility; produce First Report, coordinate medical services for employees, follow-up with doctors and clinics to ensure employees received proper and timely treatment, and if needed, to coordinate job accommodation to expedite the employee's return to work and reduce the company's costs for lost-time injuries; liaised with the insurance company on all issues.

HR Coordinator/HR Representative/HRIS Analyst

GTech Corporation, West Greenwich, RI

Apr 1995Jul 2000

HR Coordinator
  • HR Benefits and new-hire orientation
  • HRIS information management (reporting, data entry, data cleanup, and HRIS projects), using Excel, Access, and HR Vantage.
  • Worked hand-in-hand with the Director of HR in setting up the HR department for our new offices in Boca Raton, Florida, and our sites in seven countries in Latin America.
  • Made international travel arrangements for the Director and several expatriates.
  • Liaison between Corporate HR, our relocation service provider, and the employee to ensure a smooth transition.
  • Produce and ensure approval and tracking of all job requisitions for all sites throughout Latin America.
  • Other administrative duties included calendar management, presentations and reports using PowerPoint, Excel, and Access.
  • Set up and maintained the region's first Personnel files system.
  • Prepared the region's first HR database.

HR Representative
Similar responsibilities as detailed above, and the following added responsibilities:
  • Work on salary administration and other compensation projects, such as annual incentive programs, job/grade analysis, and other compensation employee actions.
  • Work closely with the Director of HR on various employee relations issues, coordinated the annual Employee Summer Picnic and End-of-Year Festivities Party.
  • Generate job descriptions as needed and ensure grading maintained internal equity using salary administration guidelines.
  • Council management and employees on HR policies and procedures as needed.

HRIS Analyst
Was promoted and relocated to the company's corporate headquarters in Rhode Island, specifically to work with the configuration and implementation team for SAP HR 4.5B. Some of those responsibilities were:
  • Data integrity analysis through the careful preparation of ad-hoc reports used to test data for recently configured data fields using SAP HR, Excel, and Access.
  • Prepared reports using excel for the purpose data migration.
  • Supervised our data entry clerk, providing training and daily (database for over 1,000 employees).
  • Responsible for our EEO-1 report (all US employees).
  • Provided ad-hoc reporting for management, upon request.
  • Prepared end-user training material, and provided training and technical support to end-users in the US and around the world.

Education

Associate in Secretarial Sciences

University of Puerto Rico,

1997

Bachelor's in HR Management

Kaplan University Online,

Additional Information

SKILLS AND ABILITIES:
  • Bilingual with translation experience (Spanish)
  • Excellent computer skills (Microsoft Office to include Access)
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