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Your Name

Administrative Assistant

Houston, TX

your.email@example.com
111-222-3333
www.your-website.com

Summary

Diligent, detail-oriented, knowledgeable of all office functions with a solid background in the healthcare field. Excels at multi-tasking in a fast-paced environment, completing projects within time and budget constraints. Superior telephone, customer service, and computer skills with proficiency in MSWord, Excel, Access, Outlook, PowerPoint.

Work Experience

Administrative Assistant

Houston Emergency Center, Houston, TX

2006Current

Employed in the Operations Division of the HEC Center.
  • Create daily roll call documenting attendance for the 9-1-1 call takers.
  • Reconcile overtime, vacation, sick time, FMLA, unscheduled absences, for the call takers.
  • Answer telephone calls and direct them to the proper place.
  • Answer telephone to screen and distribute calls, take messages and answer routine questions. Receive and announce visitors.
  • Open, sort and distribute mail.
  • Procure necessary supplies and services.
  • Create notebooks and documents as needed by the 911 supervisors. Create complex Excel spreadsheets and Powerpoint presentations as needed for statistic gathering.

Medical Transcriptionist - Part Time

Transtech Medical Solutions, Houston, TX

2006 2007

Employed in an at-home position.
  • Transcribed reports consisting of histories and physicals, operative notes, emergency room notes, discharge summaries, consultations, psychiatric assessments, rehabilitation summaries, diagnostic radiology, cardiovascular radiology, neuroradiology, interventional radiology, MRIs, CT scans, ultrasounds, mammograms, nuclear medicine, PET scans.

Harris County Medical Examiner

, Houston, TX

2005 2006

Administrative Assistant
  • Employed in the investigations division as an administrative assistant to the chief forensic investigator.
  • Answer incoming calls from various police agencies, hospitals, hospices, news media, individuals, and direct them to the proper place. Search our database for missing persons.
  • Create spreadsheets and other documents as needed. Order office supplies and scene supplies.
  • Attend meetings, take minutes, transcribe and distribute.
  • Order and receive medical records as requested by pathologists.
  • Schedule meetings and interviews in Outlook for the chief forensic investigator and the senior forensic nurse investigator. Set up meeting rooms and order food and drink as needed. Create necessary materials needed for meetings such as notebooks containing handout materials from speakers, identification cards, PowerPoint presentations, business cards, etc.
  • Assist investigators with special projects requiring expertise in Word, Excel, PowerPoint, Access or any other software as requested.
  • Arrange travel plans and reservations for investigators. Prepare reimbursement for travels or purchases.
  • Translate in Spanish as needed. Be able to prioritize tasks as this is a very fast-moving environment and situations change constantly. Be able to work independently in an extremely confidential setting.
  • Full understanding of medical terminology. Assisted in morgue tours for new applicants as needed.

Medical Transcriptionist

Ben Taub General Hospital, Houston, TX

2004 2005

Employed in the radiology department as registry personnel.
  • Transcribed reports consisting of diagnostic radiology, cardiovascular radiology, neuroradiology, interventional radiology, MRIs, CT scans, ultrasounds, mammograms, PET scans.

Administrative Assistant

Harris County Emergency Management and Medical Review,

2004 2004

Compose, type, edit, proofread letters, memoranda, reports and routings. Data entry of contract information for EMMR.
  • Attended meetings, took minutes and transcribed them as assigned.
  • Typed and distributed Health Plans, Policies & Procedures, Medical Forms, Emergency Plans, Preparedness Plans and documents, map compilations, building lists, budgets, other forms and newsletters. Typed and distributed job descriptions and performance evaluations for the director of EMMR.
  • Typed and processed updates to the Annex H, Basic Plan, Appendices, phone, personnel, and emergency contact director listings. Typed and processed correspondence, faxes, lists, and reports for the division.
  • Answered, screened, and announced calls for the Director EMMR, Emergency Management Coordinator, Emergency Management Planner, or other personnel as directed.
  • Scheduled appointments for the Director of EMMR in Outlook. Set up meeting rooms with coffee and other refreshments, necessary audiovisual equipment, notebooks, etc.
  • Processed mail to include delivery and pickup from director's office and distribution trays. Processed court letters for EMMR division.

Medical Transcriptionist

The Methodist Hospital/Diagnostic Center Hospital, Houston, TX

1996 2003

Employed in the medical records department in an at-home setting.
  • Transcribed acute care reports consisting of H&Ps, consultations, discharge

summaries, operative notes, rehabilitation summaries, EKGs, EEGs, emergency room notes, psychiatric assessments.

Medical Transcriptionist

St. Joseph Hospital, Houston, TX

1986 1996

Employed in the medical records department. Able to work without supervision
  • Transcribed acute care reports consisting of H&Ps, consultations, discharge summaries, operative notes, rehabilitation summaries, audiology, neurophysiology, EKGs, EEG, sleep studies, emergency room reports, psychiatric assessments, conference manuscripts for residents and interns.

Medical Transcriptionist

Park Plaza Hospital, Houston, TX

1985 1986

Employed in the medical records department.
  • Transcribed acute care reports consisting of H&Ps, consultations, discharge summaries, operative notes, rehabilitation summaries, audiology, neurophysiology, EKGs, EEGs, sleep studies.

Administrative Secretary

Univ. of Texas Medical School, Houston, TX

1984 1985

Employed in the department of anesthesiology assigned primarily to one physician who chaired several committees.
  • Arranged travel plans and prepared reimbursements.
  • Compiled data for reports, surveys, inventories and studies.
  • Composed, edited and typed correspondence, speeches, reports, directives, etc.
  • Maintained, prepared, revised and disseminated department rules, regulations, policies and procedures and other pertinent reference information.
  • Assisted in planning and implementing department sponsored activities and programs.
  • Provided technical guidance and assistance to clerical staff.

Data Entry Clerk II/Secretary

Houston Police Department, Houston, TX

1982 1984

Employed in the major assault unit of the homicide division.
  • Provided secretarial support for seven detectives and a lieutenant. Entered reports for investigation into the CRT system.
  • Obtained reports from walk-in complainants.
  • Typed and proofread correspondence, reports, forms, documents, etc. Composed and prepared simple and routine correspondence for supervisor's approval.
  • Maintained correspondence logs.
  • Tabulated and prepared periodic and special reports.

Intake Secretary

Harris County District Attorney, Houston, TX

1982 1982

Provided secretarial support for the intake section of the district attorney's office.
  • Received incoming offense charges from police agencies for review by the assistant district attorney.
  • Reviewed charges to make sure all necessary documents were received to process arrest warrants.
  • Typed arrest warrants and took them to the docket clerk to post on court docket. Returned completed warrants back to police agencies via telecopier.

Arson Division Secretary

Houston Fire Department, Houston, TX

1981 1982

Provided secretarial support for the arson division - south unit composed of six investigators and a chief arson investigator.
  • Transcribe arson reports and followup investigations. Answer telephone to screen and distribute calls, take messages and answer simple questions. Greeted and announced visitors. Received and directed inquiries or comments regarding services.
  • Typed and proofread correspondence, reports, forms, documents, etc.
  • Prepared and submitted expense reports for management personnel.
  • Gathered and prepared materials and information for staff and business meetings and presentations.

Additional Information

SKILLS 
Proficient in the following software programs: MSWord, Excel, PowerPoint, Access, Word Perfect, Outlook, Lotus Notes, JusticeTrax, ChartScript, Cerner, Rumba, Softmed, RTAS, Meditech, Dictaphone EXText, IDX RAD, Co-Writer, Logicians, Oacis, OrgPlus, Siemens Novius.
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