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Your Name

Executive Assistant / Meeting Planner

Kinston, NC

your.email@example.com
111-222-3333
www.your-website.com

Work Experience

Executive Assistant / Meeting Planner

Affordable Care, Inc, Kinston, NC

Aug 1997Oct 2010

Supported two Chief Operating Officers in managing operations during substantial company growth. Composed and distributed correspondence and created PowerPoint presentations for meetings and annual seminars. Organized annual leadership seminar and multi-day meetings, coordinating with hotel staff and program coordinators / presenters; facilitated all seminar travel. Tracked projects to ensure meeting of deadlines. Collaborated with field operations teams to oversee monitoring work schedules. Trained three administrative staff in procedures and computer programs. Provided information and answered inquiries from internal management and departments, practice owners, and laboratory managers. Generated and compiled monthly expense reports and metric-driven operational reports, as well as maintaining master list for practice and laboratory management and coordinating quarterly bonus program. Facilitated laboratory registration renewals. 
 
* Selected to assist new COO in setting up operations department and implementing processes and guidelines. 
* Supported establishment of new Affordable Dentures Dental Laboratories department in 1998, adapting current departmental procedures and creating laboratory manuals and reports, as well as making operational and financial decisions and assisting in budget and salaries for 600 employees. 
* Facilitated identification of inefficient and outdated methodologies during company reorganization in January 2010. 
* Successfully managed range of special events, including meet and greet luncheon for new CEO and multiple annual and regional seminars. 
* Researched, implemented, and managed online travel program. 
* Effectively multitasked and adapted skills to changing needs throughout tenure.  
* Leveraged diligence in revising multiple practice, laboratory, and procedural manuals.

Executive Assistant to the Vice President

Sola / Hevi-Duty, Goldsboro, NC

Feb 1994Aug 1997

Supported Vice President in daily activities and office workflow. Organized meetings and trade shows, including travel arrangements. Composed correspondence and maintained confidential information relating to strategies, budget, and employee performance reviews. Administered payroll, human resources, and accounts payable. Recorded and distributed meeting minutes. Compiled sales data for calculating commissions and incentive bonuses. Generated manufacturer's representative agreements. Researched office equipment services, prepared recommendations, and negotiated rates. Created detailed PowerPoint presentations. Managed office calendar. 
 
* Developed HR database for skills and certifications cross-referencing, facilitating achievement of ISO 9001 certification. 
* Implemented database to coordinate sales commission payments. 
 
Additional experience as Statistical Secretary to the President, Pittman Price Co.,CPAs; Data Entry Specialist, Tidewater Transit Company; and Secretary to the Commanding Officer, Naval Dental Clinic

Education

Business Administration

North Carolina Wesleyan College, Goldsboro, NC

20022004

Business Administration

Wayne Community College, Goldsboro, NC

19992001

Skills

Microsoft Office Suite, PageMaker, Publisher, Internet research and applications; experience developing databases; meeting and event planning

Additional Information

Experienced and skilled Executive Assistant with proven success supporting goals for complex operations.
  • Track record of effectively supporting executives, utilizing expertise in event coordination, office workflow, calendar management, and correspondence.
  • Demonstrated ability to multitask and manage competing priorities, as well as promptly adapting to changing needs.
  • Exceptional interpersonal strengths leveraged to maintain lasting professional relationships with clients, team members, and outside partners.
  • Highly organized and detail-oriented; adept at accurately managing complex and confidential operational and financial data, as well as preparing reports.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), PageMaker, Publisher, and Internet research and applications; experience developing databases.
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