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Your Name

Administrative Assistant

Albany, NY

your.email@example.com
111-222-3333
www.your-website.com

Summary

To obtain employment in the executive administrative field that will allow me opportunities for professional advancement and promote the company's purpose and goals.

Work Experience

Administrative Assistant

SEMATECH, Albany, NY

Apr 2008Feb 2013

Currently support 3 Executive Level Officers and support a team of 50 staff members in a fast paced environment requiring strong computer and internet research skills; and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors;
  • Manage budget reports for staff, set up and organize meetings, maintain schedule, maintain daily executive's calendar in Outlook and organize events, set-up international and domestic travel, set-up of conferences, Webex and Telecon call in information, handling all catering request and expense reports;
  • Receive and screen visitors and telephone calls, providing information which requires the use of judgment; and interpretation of policies and procedures;
  • Relieves manager of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, making appointments and maintaining a calendar and travel to conferences;
  • Worked independently, organized own work, sets priorities, meet critical deadlines and prioritize multi-task duties;
  • Coordinate work flow and keep projects on schedule; prepare all documents for Board Meetings; Record Meetings, maintain a high level of confidentiality and act as a liaison;
  • Setting up projector, running slides, posting confidential information to the company's website, downloading and hyper-linking presentations and registration for conferences.
  • Traveled to Japan, Monterey California, NYC, Lake Tahoe CA, Prague, Miami and Lake George to support conferences and symposiums.
  • Responsible for setting up interview schedule for prospective candidates. Schedule interviews at least 15 minutes apart to allow time to assess each applicant after his or her interview and to permit applicants to come and go without overlap.
  • Contact the interviewees to advise them of the time, date, and place for the interview, the expected length of the interview, parking availability, and the interview process and answer any questions.
  • Ask the applicant to arrive 10 minutes before the interview to allow them time to set up for their oral presentation to the group.
  • Responsible for keeping track of all safety training classes for managers and engineers

Senior Administrative Assistant

UBS Financial Services, Albany, NY

Jan 2004Sep 2007

Admin to Senator Roy McDonald, also worked for 6 Executive Level and Senior Level Officers in a fast paced environment requiring strong computer and internet research skills; and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors;
  • Received and screened visitors and telephone calls, providing information which requires the use of judgment; and interpretation of policies and procedures;
  • Opened mail and either personally handles or routes to appropriate personnel;
  • Typed drafts and a wide variety of finished documents from stenographic notes and brief instructions;
  • Used word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system;
  • Initiated specified correspondence independently for signature by appropriate management staff;
  • Reviewed finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage;
  • Organized and maintained various administrative, reference, and follow-up files;
  • Organized meetings by notifying participants, making room arrangements, and preparing required informational materials;
  • Prepared minutes or summaries of commission or committee meetings, and other miscellaneous meetings;
  • Relieves manager of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, making appointments and maintaining a calendar;
  • Scheduling and arranging for meetings and make travel arrangements;
  • Worked independently, organized own work, sets priorities, met critical deadlines and prioritize multi-task duties;
  • May supervise clerical subordinates.

Patient Representative

Whitney M. Young Health Center, Albany, NY

1997 2004

Duties include greeting patients, checking patients in and out, obtaining insurance information, collecting co-pays, scheduling appointments and answering phones;
  • Obtained preauthorization and referrals, and to verify the appropriateness of the place of service;
  • Collaborative interaction with patients, physicians, other staff members and management, patient satisfaction and accurate processing of all front-end functions.

Financial Freedom Senior

Funding Corp, Albany, NY

May 2001Nov 2003

Administrative Assistant/Office Manager
  • Supervised and assisted in the preparation of reports, including attendance, retirement, health, and State and Federal periodic reports;
  • Prepared statistical charts and makes reports on the findings;
  • Used computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;
  • May make necessary arrangements for the repair of facilities and equipment and inventory;
  • Gathered, reviewed and maintained reports, forms records, supporting documentation, cost estimates, authorizations and other information needed in support of delegated administrative responsibilities;
  • Received and screened visitors and telephone calls, providing information which requires the use of judgment; and interpretation of policies and procedures;
  • Handle all inquiries within my capacity; arrange "callbacks" to protect boss's time; provide back-up materials for callbacks and route calls elsewhere as needed;
  • Responsible for preparation of closing documents;
  • Coordinate work flow, calendar of events and keep projects on schedule.

Education

Technology

Schenectady County Community College,

2010

Law

Hudson Valley Community College,

2006

Regents Diploma

Bishop Maginn High School,

1987

Additional Information

SKILLS: 
Knowledge of legal documents, word, excel, Microsoft office and PowerPoint. Exceptional strong analytical thinker, interpersonal, strong written, verbal communication, leadership and organizational skills. Very professional, self-starter, detailed oriented and a team player.
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