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Your Name

Executive Assistant

Laurence Harbor, NJ

your.email@example.com
111-222-3333
www.your-website.com

Summary

To obtain a position enabling me to utilize my knowledge and experience in a challenging career with the potential for growth and professional development.

Work Experience

Executive Assistant

Johanna Foods, Inc, Flemington, NJ

Apr 2010Oct 2012

Promoted to Executive Assistant to Sr. VP of Beverage Operations. Duties include: reconciling monthly billing statements against cost reports to ensure accurate billing; Monitoring own work product to ensure accuracy and quality; recognizing, anticipating and responding to the needs of internal and external client's in a timely manner; taking initiative to improve skills and abilities and sharing that knowledge with others; prioritizing and completing work duties; multi tasking with minimal assistance; working independently with minimal supervision; creating and maintaining effective relationships with peers and management; assisting in the completion of each phase of a project to ensure end product will meet expectations; implementing and enforcing of operating procedures; obtaining and maintaining all equipment necessary for Johanna employees to perform their tasks effectively; being point of contact for information concerning activities of the office; coordinating internal office moves with IT Department; preparing presentations, travel plans and meetings; processing invoices/travel expenses, managing calendars, answering phones, faxing, copying, filing, maintaining records and essential documents; processing time sensitive documents and interfacing at all levels both within the organization and with external customers. Exhibiting high attention to detail, problem solving with ability to exercise independent judgment while displaying flexibility within a fast paced environment. Ability to work independently in a fast paced business environment in a calm and confident manner; projecting a personal and professional image. Ability to handle sensitive or confidential matters. Highly self-motivated; works well given general direction and within broad parameters. Demonstrating the ability to anticipate needs, having strong follow-up skills, and attention to detail. Skilled at interacting with all levels of the organization and public. Updating project plans, budgets, spreadsheets, etc. Assisting with event planning, travel arrangements, expense tracking, and general follow-up activities with project participants; and distributing union employee time cards and paychecks on a weekly basis.

Purchasing Assistant

Johanna Foods, Inc, Flemington, NJ

Aug 2009Apr 2010

Duties included the following: followed Safe Quality Foods (SQF), Purchasing and Quality Assurance departmental procedures; sent out quotes to various suppliers for price and delivery; entered Purchase Orders into AS400 system; assisted in the handling of Purchase Orders; compiled and analyzed various types of data; kept an up-to-date file system on all suppliers and Purchase Orders; conferred with suppliers regarding outstanding documentation (e.g. material certification, calibration data) in accordance with terms and conditions of purchase orders; issued paperwork for sub-contract orders; processed purchase requisitions in a timely fashion and negotiated on price and delivery with various vendors.

Office Manager

Whitestone Associates, Inc, Township of Warren, NJ

Sep 2005Feb 2008

Promoted to Office Manager. This position was responsible for the operations of the Whitestone Associates, Inc. (WAI) headquarters in Warren, New Jersey as well as the Branch office in Chalfont, Pennsylvania. Duties included the implementation and enforcement of operating procedures as well as obtaining and maintaining all equipment necessary for WAI employees to perform their tasks effectively. Areas of responsibility included: ensured smooth operations and optimal performance of the WAI, Warren, NJ office and the Chalfont, PA office administrative, print room, and reception staff; was point of contact for information concerning activities of the office; shares information and coordinates activities with Facilities Manager, affiliate Office Managers, and employees as appropriate; oversaw vendor operations such as office supplies vendor, company cell phone provider, kitchen supplies vendor. Negotiates best pricing and service; coordinated with Facilities Manager regarding building maintenance and/or issues including ensuring that cleaning standards are maintained; implemented policies and procedures for ordering supplies and furniture; coordinated internal office moves with IT Department, moving services, etc. as well as supervised the preparation of office and cubicles for new hires, ensured space is fully functional by start date; Liaise with print room staff to complete projects and provide feedback to management concerning print staff performance; coordinated acquisition of Certificates of Insurance for clients and from subcontractors; Co-coordinator of Evacuation and Safety Plans with Facilities Manager; ensured that all timesheets and month end paperwork were properly completed for signature; coordinated all company functions; coded all incoming invoices so that they were forwarded to A/P for processing in a timely fashion; prepared written communications (internally and externally) and facilitated ordering of all office stationery.

Executive Assistant

Whitestone Associates, Inc, Watchung, NJ

Dec 2003Sep 2005

Executive Assistant to Principal, Geotechnical Services Division. Duties included: maintenance of all State licensure's; revised and sent final all proposals, reports and correspondence to client's in a timely fashion to ensure that all deadlines were met; construction phase testing and inspection project tracking; maintained marketing meeting status updates; reconciled monthly billing statements against cost section of proposal to ensure accurate billing; Monitored own work product to ensure accuracy and quality; recognized, anticipated and responded to the needs of internal and external client's in a timely manner; took initiative to improve skills and abilities and shared that knowledge with others; prioritized competing work duties and multi tasked with minimal assistance; worked independently with minimal supervision; created and maintained effective relationships with peers and management and assisted in the completion of each phase of a project to ensure end product will meet expectations.

Operations Administrator

Smiths Aerospace Actuation Systems, Inc, Whippany, NJ

Dec 1999Jun 2003

Operations Administrator to the Vice President of Operations, Site Director, and Materials Manager duties included: prepared presentations travel planned, meeting coordinated, processed invoices/travel expenses, managed calendars, answered phones, faxed, copied, filed, maintained records and essential documents. Organized and prioritized work, processed time sensitive documents and interfaced at all levels both within the organization and with external customers. Exhibited high attention to detail, problem solved with ability to exercise independent judgment while displaying flexibility within a fast paced environment. Ability to work independently but also be a team player in a fast paced business environment in a calm and confident manner. Projected a personal and professional image. Ability to handle sensitive or confidential matters. Highly self-motivated, worked well given general direction and within broad parameters. Demonstrated the ability to anticipate needs, having strong follow-up skills, and attention to detail. Skilled at interacting with all levels of the organization and public. Assisted with coordinating activities and scheduling staff meetings between departments. Updated project plans, budgets, spreadsheets, etc. Assisted with event planning, travel arrangements, expense tracking, and general follow-up activities with project participants. Entered Purchase Orders into the Oracle system; kept an up-to-date file system on all suppliers and Purchase Orders; supervised student interns during the summer months; distributed union employee time cards and paychecks on a weekly basis.

Government Spares Coordinator

Marconi Actuation Systems, Inc, Whippany, NJ

Apr 1999Dec 1999

Government Spares Coordinator to the Director of Materials, and Vice President of Operations. Duties included: followed Marconi Actuation Systems Inc. (MASI) Production Control, Purchasing and Quality Assurance departmental procedures; complied with Management guidelines, and Government regulations with minimal supervision; performed tasks to compile material availability status and maintained spares delivery schedule integrity; audited part or assembly inventory and supplier delivery status; investigated spares kit issuance status; investigated and coordinated the reconciliation of rejected material; conferred with suppliers regarding outstanding documentation (e.g. material certification, inspection data) in accordance with terms and conditions of purchase orders; compiled data from sources such as: Master Production Scheduler, purchase orders, shipping and receiving, incoming inspection, MRB status, production status, work order status reports, and Manufacturing Management; wrote, typed, and/or entered information into a Microsoft Excel generated spares production plan; achieved on-time delivery of spare parts, assembly, and test/assembly tooling with a focused mission toward meeting shipping dates in accordance with sales forecasts and/or customer orders; supported supply chain management lead-time reduction initiative; prepared spares production shortage recovery plan within the first three days of the production month.

Associate Buyer

Marconi Actuation Systems, Inc, Whippany, NJ

May 1996Apr 1999

Promoted to Associate Buyer to the Purchasing Manager. Duties included the following: followed Marconi Actuation Systems Inc. (MASI) Production Control, Purchasing and Quality Assurance departmental procedures; sent out quotes to different suppliers for price and delivery; entered Purchase Orders into the MRP system; assisted in the handling of Purchase Orders; compiled and analyzed various types of data; kept an up-to-date file system on all suppliers and Purchase Orders; sent out various gauges and tooling to suppliers through the Machine Shop tool and gauge crib; conferred with suppliers regarding outstanding documentation (e.g. material certification, inspection data) in accordance with terms and conditions of purchase orders; issued paperwork for sub-contract orders; processed purchase requisitions in a timely fashion; negotiated on price and delivery with various vendors; led programs to initiate integrated supply management into the Machine Shop area; active member of the National Association for Purchasing Managers (NAPM-NJ); received certificate from County College of Morris for completing industrial blueprint reading course.

Education

Certificate in Office Automation

Cittone Institute, Edison, NJ

1996

High School diploma in EDUCATION

Union High School, Union, NJ

19891992

Additional Information

SKILLS: Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Publisher, WordPerfect and Microsoft Access.
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