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Your Name

Executive Assistant

Lake Worth, FL

your.email@example.com
111-222-3333
www.your-website.com

Summary

Highly motivated and self-starting Human Resources and Administrative Professional and team leader with extensive experience in Executive Administration, Human Resources, Customer Service and Workforce Analytics.

Work Experience

Executive Assistant

ScriptLogic,

2010Current

Facilitated all travel arrangements, calendar maintenance and expense reporting for President. Create, proof and update various documents, spreadsheets and PowerPoint presentations,
  • Prepare Travel & Expense forms for reimbursement utilizing Concur and Orbitz for Business
  • Organize, and maintain President's calendar
  • Coordination of travel plans, itineraries and reservations for President and executive staff
  • Coordinate and facilitate end of month lunches
  • Liaison between President and employees
  • Process orders for Accounting Department utilizing the Oracle Software Suite
  • Create, edit and maintain Company Licensure Manual
  • Research and Implement company wellness program
  • Research and implement cost-effective employee morale tools

Regional Coordinator

PNC Bank, Wellington, FL

2009 2010

Responsible for coordinating and implementing all operational and support functions for both the Palm Beach South and Boca-Broward Regions to facilitate operational soundness and drive sales and service excellence.
  • Regional Manager and department phone coverage
  • Prepare and distribute monthly regional calendars and reports
  • Manage Regional Manager's calendar
  • Coordinate and book travel for Regional Managers
  • Process, review and approve Branch Manager expense reports
  • Submit work orders as needed
  • Liaison between Regional Managers and all branch personnel and in both regions
  • Assist branches with staffing issues
  • Process all employee changes in PeopleSoft
  • Enroll branch employees in training courses and track their progress
  • Review and approve branch supply requisitions
  • Order supplies and process check requests
  • Validate and process invoices for branches
  • Plan, prepare and assist with Monthly and Quarterly Meetings
  • Support sales and service activities in both regions

HR Executive Assistant

NATIONAL CITY Bank, West Palm Beach, FL

2007 2009

Corporate Restructure - Job Elimination/Transfer 8/31/09
Responsible for providing all HR administrative support for the South and Central Northeast HR teams, as well as administrative and analytical assistance to HR Executives and Consultants throughout the entire National City footprint.
  • Conducted pre-screening interviews.
  • Served as liaison between recruiters, candidates and hiring managers.
  • Scheduled and coordinated candidate information meetings and interviews.
  • Coordinated all new employee orientations.
  • Coordinate and booked all travel arrangements for HR Executives
  • Maintained calendar and expense reporting for HR Executives
  • Created, proofed and updated various documents, spreadsheets and PowerPoint presentations.
  • Provided request-based reports utilizing my knowledge of various systems and analytics needed to meet the requesters' needs.
  • Coordinated National City Excel Awards in both North and South Florida regions
  • Researched and implemented cost-effective ways to obtain supplies and materials.
  • Provided administrative support to the Corporate Diversity Department in Cleveland, Ohio

HR Executive Assistant

NABI BIOPHAMACEUTICALS, Boca Raton, FL

2007 2007

Corporate Restructure - Job Elimination
Facilitated all travel arrangements, calendar maintenance and expense reporting for HR Executives, creating, proofing and updating various documents, spreadsheets and PowerPoint presentations, scheduling and coordinating candidate interviews and travel.
  • Prepared Travel & Expense forms for reimbursement
  • Organized, and maintain employee files and other HR materials
  • Maintained employment agency agreements and related correspondence
  • Re-created employee applications, interview packets, offer letters and packages for distribution

HR Representative/Generalist

ARS SERVICE EXPRESS, Lake Worth, FL

2006 2007

Company Closed - Job Elimination
Responsible for the entire range of HR support functions including: serving as liaison between service center, management and all corporate offices; payroll preparation and processing, including resolution of payroll discrepancies; collecting, maintaining, analyzing and reporting data for affirmative action process, employee attendance and turnover, vehicle accidents and worker's compensation injuries; maintenance of all employee files; processing all new employees and terminations in both the corporate database and payroll systems.
  • Created and maintained confidential employee file system.
  • Placed ads and corresponded with newspapers, local colleges' internet career sites and job agencies.
  • Interviewed prospective candidates.
  • Facilitated pre-employment background check and drug screenings
  • Administered new employee orientations including training for sexual harassment avoidance, workplace safety, benefit enrollments and customer service.
  • Coordinated all paid and unpaid leave of absence activity.
  • Processed all workers' compensation claims.
  • Designed and implemented a tracking system for employees' mobile devices, vehicles and fuel cards.

Administrative Secretary

ARTHUR I. MEYER JEWISH ACADEMY, West Palm Beach, FL

2005 2006

Responsible for handling all administrative functions including: maintaining all student files and confidential information; maintaining all attendance (both student and staff), tardy and detention records; provided switchboard assistance as needed.

Administrative Assistant / Onsite Administrator

LANG MANAGEMENT COMPANY, Boca Raton, Delray Beach, FL

1998 2005

Served as Assistant to CFO, Regional Vice President and Human Resource Director. Provided full range of administrative functions including: payroll processing assistance; extensive typing of minutes, memos, legal and various other confidential documents utilizing Microsoft Word; preparation of Board meeting packages; maintaining all computer equipment and supplies, including the installation and updating of software.
  • Created and maintained confidential employee file system.
  • Created and implemented budget spreadsheets utilizing Microsoft Excel and Word.
  • Assisted Board of Directors and various committees with multiple projects throughout the communities.
  • Assisted homeowners both over the phone and in person.
  • Attended and participated in Board, Annual and Special meetings of all the communities.

ADDITIONAL: Notary Public, State of Florida.
Extensive experience with numerous computer programs and platforms including Windows and MAC, Microsoft Office Suite, including Word, Excel, Outlook, Visio, Power Point, Access and Publisher.
Highly experienced with PeopleSoft, Lotus Notes, Peachtree, Quicken and QuickBooks.
Experienced with transcription via both Dictaphone and written notes.
Proficient and accurate typist (70-80 WPM).
Highly Skilled Internet user.

Education

Associates in Psychology

PALM BEACH COMMUNITY COLLEGE, Lake Worth, FL

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