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Your Name

Executive Assistant

Issaquah, WA

your.email@example.com
111-222-3333
www.your-website.com

Summary

I'm searching for an administrative position where I can use my experience and skill set supporting executives and departments that will benefit from a productive, mature and stable presence.

Work Experience

ASSISTANT TO THE VICE CHANCELLOR OF STUDENT ACADEMIC AFFAIRS (Contract Position)

UNIVERSITY OF CALIFORNIA-SAN FRANCISCO, San Francisco, CA

Dec 2010Jul 2011

Providing executive level administrative support to the Executive Assistant and Vice Chancellor of Student Academic Affairs at UCSF, as well as the Chief Business Officer and the Director of Educational Technology Services. Executive support includes initiation and coordination of internal and external meetings and conference calls; extensive scheduling; processing expense reports; creating and revising data and documentation in both Microsoft Office Suite and Filemaker Pro and providing back-up support to the department’s senior management. Additional support to the CBO includes monitoring, researching, and implementing solutions for office space health and safety, renovation and security issues for the SAA department across four buildings and two campuses, and other projects as assigned.

EXECUTIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER AND CHIEF OPERATING OFFICER (Contract Position)

FAIR TRADE USA, Oakland, CA

Sep 2010Dec 2010

Providing executive level administrative support to the CFO and COO of Fair Trade USA, which controls the certification of fair trade goods entering the United States. Executive support includes initiation and coordination of internal and external meetings and conference calls; processing expense reports; writing and formatting minutes for board and executive level meetings; creating and revising data and documentation in dedicated Salesforce and Boardnetwork websites; international travel arrangements, providing back-up support to the company’s senior management.

ASSISTANT TO THE DIRECTOR OF DOMESTIC MARKETING AND LICENSING (Contract Position)

LUCASFILM LTD., San Francisco, CA

Sep 2009Dec 2009

Provided executive level administrative support to the Director of Domestic Licensing and Marketing for Lucasfilm, Ltd., controlling the brands of both the Star Wars and Indiana Jones movie, television and product franchises. Executive support included initiation and coordination of internal and external meetings and conference calls; domestic and international travel arrangements; processed expense reports; screened incoming correspondence; coordinated the production and distribution of outgoing correspondence; provided back-up support coverage to the department’s senior management.

SOCIAL SKILLS INSTRUCTOR

GROWING SOCIAL SKILLS, San Francisco, CA

Oct 2008Aug 2009

Co-facilitated small groups (3-5 students) to teach social thinking and social skills to children and adolescents; provided weekly in-person feedback to parents and caregivers regarding student progress; developed and co-facilitated social skills summer day camp program for teenagers, including coordinating and facilitating daily field trips with campers around the Bay Area; provided administrative and facilities management support.

SALES OPERATIONS SPECIALIST (Contract Position)

NINTH HOUSE, INC., San Francisco, CA

Jun 2006Sep 2007

Primary point of contact for internal and external sales processing, service and product fulfillment. Updated and maintained sales and contract management software and documentation, sales accounts and sales tracking software. Created monthly, quarterly and annual sales reports for internal review and basis for financial projections. Revised and reorganized confidential employee files. Provided administrative support to three executives: Vice President of Finance, Operations Manager and Human Resources Manager.

EXECUTIVE ASSISTANT TO THE VICE PRESIDENT OF MARKETING

LUCASFILM LTD., San Francisco, CA

Sep 2002Jan 2006

Provided comprehensive executive and administrative support to the Vice President of Marketing, head of Lucas Online (the Internet division) and Executive Producer of DVDs for Lucasfilm, Ltd., controlling the brands of both the Star Wars and Indiana Jones movie and product franchises. Provided executive and departmental support during the preparation, promotion and distribution of the feature film release of the last Star Wars movie, and numerous major DVD releases. Initiated and coordinated internal, external and off-site meetings and conference calls. Recipient of the departmental “Rudy Ruettiger Special Marketing Achievement” Award in 2005. Administrative support included domestic and international travel arrangements, expense reports, coding and processing department invoices, editing and processing mail, meeting scheduling and back-up coverage of the Public Relations hotline.

EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER AND CHIEF ADMINISTRATIVE OFFICER

NINTH HOUSE NETWORK, San Francisco, CA

Jun 2000Apr 2002

Provided comprehensive executive and administrative support simultaneously to the CEO/President and the Chief Administrative Officer of rapidly growing e-learning company. Support included complete confidential & diplomatic interaction with the Board of Directors, investors, company management, employees, strategic partners, and over 130 corporate clients. Prepared confidential employee materials, Board of Directors monthly reports, internal and external documentation and presentation materials. Administrative support included creating correspondence, phone screening, scheduling, travel arrangements, and meeting and event organization.

EXECUTIVE ASSISTANT TO THE CHIEF OPERATING OFFICER/VICE PRESIDENT AND OFFICE AND CLAIMS INFORMATION MANAGERS

PROGRAM BETA RISK MANAGEMENT AUTHORITY, Alamo, CA

Jul 1992Jun 2000

Excelled at multiple executive support positions over 7 years. Responsibilities within these positions included: complete executive and departmental administrative support including discreet handling of confidential material, interaction with clientele, research related to accounts payable billing; organization of departmental libraries and filing systems; supervision of clerical staff; review and authorization of all payments and billing; opening and closing all claims and suits; authorization of settlement investigations; review and approval of all invoices for payment of claims expenses; research regarding billing discrepancies with attorneys and vendors; provision of computer and procedural training to clerical staff.

Education

Bachelor of Arts in Theatre Arts

San Francisco State University, San Francisco, CA

Skills

EXECUTIVE/SENIOR MANAGEMENT ADMINISTRATIVE SKILLS--Skills Confidential, discreet and diplomatic interaction with the Board of Directors, investors, company management, employees, strategic partners, and clients. Preparation of confidential employee materials, Board of Directors monthly reports, internal and external documentation and presentation materials. Extensive scheduling of international and domestic travel arrangements, and executive schedule management. Initiation and coordination of extensive internal and external meetings and conference calls. DATA MANAGEMENT SKILLS--Creation and revision of data and documentation in both Microsoft Office Suite and Filemaker Pro, in dedicated Salesforce and Boardnetwork websites and other software programs. Primary point of contact for internal and external sales processing, service and product fulfillment. Updating and maintaining sales and contract management software and documentation, sales accounts and sales tracking software. Creation of monthly, quarterly and annual sales reports for internal review and basis for financial projections. Coding, processing and tracking of expense reports and department invoices. COMMUNICATION SKILLS--Producing, coordinating and distributing outgoing correspondence and mass e-mails; screening incoming correspondence. Writing and formatting minutes for board and executive level meetings and public school PTA board. Public speaking and creative writing experience. PROJECT MANAGEMENT SKILLS--Supervision of clerical staff; revision and reorganization of confidential employee files.

Additional Information

QUALIFICATIONS
  • Over eight years experience as an Executive Assistant supporting Chief Officers, Board Members, Directors, Executive, Senior and Departmental Management in both large and small work environments
  • Professional, diplomatic, calm and mature, yet still personable and a steady sense of humor
  • Superior Administrative skills include excellent communication skills, ability to prioritize and multi-task, maintaining strict confidentiality, scheduling, international and domestic travel arrangements, expense report processing, event coordination, client support and telephone coverage
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