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Your Name

Meeting Planner

Washington, DC

your.email@example.com
111-222-3333
www.your-website.com

Work Experience

Meeting Planner

Westover Consultants, Inc,

Oct 2011Mar 2012

Meeting Planner

Synergy Enterprises, Inc,

Jun 2011Oct 2011

Provided onsite logistical support for SAMHSA and NIH conferences
  • Developed website and website content
  • Developed program book and other conference materials
  • Negotiated, reviewed, and finalized all vendor contracts (A/V, poster boards, etc )
  • Reconciled hotel bill and payment
  • Assisted with the development of new forms
  • Ensured high customer service to client and participants
  • Developed food and beverage options, while staying under budget

Program Specialist - Logistics

EduTech LTD, Silver Spring, MD

Feb 2011May 2011

Call attendees ( to include grant application reviewers) to ensure availability
Work with client, Team Lead and data entered into the logistics database to identify and assign speakers, attendees to breakout sessions and/or grant applications to reviewers
  • Generate correspondence with attendees
  • Work with attendees and travel agency and ensure travel is booked
  • Prepare, assemble and mail pre-meeting materials, which may include applications for reviewers
  • Receive pre-meeting materials from attendees
  • Coordinate and participate in telephone conferences with attendees
  • Prepare meeting materials for reviewers
  • Schedule and arrange transportation for necessary support staff and equipment
  • Ensure correct room and equipment set-up at peer review meeting venue
  • Greet reviewers upon arrival at peer review meeting venue
  • Provide support in collection and quality control checking of reviewer scores; ensure all forms are completed and signed by appropriate individuals; ensure that all necessary materials are collected and filed while review committee is in session
  • Ensure that all sensitive materials are destroyed
  • Receive attendee reimbursement and/or honorarium forms and distribute payments

Meeting Planner

AEIO LLC, Washington, DC

May 2010Nov 2010

Provided onsite logistical support for HUD conference and NIH seminar
  • Negotiated, reviewed, and finalized vendor contracts (A/V, sign language interpreters, etc )
  • Assisted with reconciliation of hotel bill and payment
  • Ensure high customer service to client and participants
  • Developed food and beverage options, while staying under budget

Logistic Associate

Danya International Inc, Silver Spring, MD

Jan 2010Jun 2010

Review approximately 25-40 hotel contracts per month to ensure compliance with OHS guidelines and requirements
  • Perform logistical support for over 300 meetings per year ranging in size from 3 - 30 participants
  • Assist with training new employees and sharing valuable knowledge regarding the hotel process outlined by Office of Head Start
  • Review hotel options researched by the Logistic Associate Coordinator and make recommendation to Review Planning Manager for approval
  • Negotiate with hotels the sleeping room rate, meeting space, and audio visual needs
  • Review and prepare hotel contracts and negotiate with the hotel to sign the Danya contract
  • Assist with reconciliation of hotel billings and payments
  • Assist with the development of new forms as necessary, share idea with team in order to improve functionality of the review planning team, develop reports, and analyze evaluations and feedback regarding hotels
  • Attend and participate in monthly Review Planning meetings
  • Ensure high-quality customer service to Review Planners, RTL's, internal and external clients

Logistic Associate Coordinator

Danya International, Silver Spring, MD

Dec 2008Jan 2010

Review approximately 15-20 hotel contracts per month to ensure compliance with OHS guidelines and requirements
  • Research over 1000 hotels for the Office of Head Start per year
  • Maintain logistic system and enter hotel data into HSRT
  • Effectively negotiate with vendors to secure federal per-diem rates
  • Attend meetings and conference calls with Federal client & Review Planners
  • Prepare various reports using excel by compiling downloaded information from HSRT and SharePoint
  • Communicate with 5 Review Planners regarding hotel options and meeting space for Head Start Monitoring Review Teams
  • Assist with the development and creating of new forms, policies and procedures and compliance issues
  • Perform logistical support for over 100 meetings per year ranging in size from 3 - 30 participants
  • Complete comparative research regarding the quality of hotels and cost value analysis among the hotel choices
  • Assist with reconciliation of hotel billings and payments by working closely with the Payment and Validation Department
  • Assist with training new employees and sharing valuable knowledge regarding the hotel process outlined by Office of Head Start
  • Participate in system re-design initiative to improve database

System Analyst/Associate Logistics Engineer

ILS, Chantilly, VA

Apr 2007Feb 2009

Maintained logistic system and entered data into system
  • Prepared various financial reports using Microsoft Excel and Word
  • Performed financial analysis to determine fund expenditures, and requirements for the next order period
  • Provided information to Item Managers for order procurement to vendors
  • Updated and maintained critical reports that included sensitive DOD information
  • Processed information from logistical coordinators in the field to obtain authorized stock levels of repair parts
  • Prepared monthly meeting slides by analyzing data and using PowerPoint to present
  • Attended meetings and conference calls with customers
  • Participated in system re-design initiative to improve database

Secretary (Temporary Position)

Nuclear Regulatory Commission (NRC), Rockville, MD

Feb 2006Jan 2007

Assisted in planning impromptu meetings and conferences
  • Assisted Branch Chief with preparing hearing files
  • Completed various mass mailings to vendors and clients
  • Used the agency-wide document access management system (ADAMS)
  • Handled division calendar and completed various mass mailings
  • Implemented and organized division files
  • Processed time and attendance (T & A) for an entire division (60 people)
  • Prepared Correspondence (letters, memos, amendments, delegations of authority, etc.)
  • Answered 6 phone lines and directed calls

Accounting Assistant

Strategic Staffing Incorporated, Alexandria, VA

Sep 2005Jan 2006

Assisted Director with departmental projects (Compiled mailings materials, Internet research)
  • Organized and maintained customer invoices
  • Scanned customer invoices into database
  • Processed incoming and outgoing vendor bills

Peer Review Assistant

Educational Services Incorporated, Washington, DC

Aug 2002Sep 2005

Coordinated meetings, training, and conferences for government clients
  • Negotiated hotel sleeping room & meeting space rates
  • Handled all travel requests and hotel accommodations
  • Maintained excellent customer relations and developed client/consultant rapport
  • Helped maintain various databases
  • Conducted internet research
  • Filed, copied, and collated hundreds of grant applications
  • Coordinated & executed mass mailings to peer reviewers
  • Assisted in multiple special projects
  • Provided computer instruction to co-workers
  • Maintained time and attendance records
  • Created and maintained complex spreadsheets in Excel
  • Diplomatically resolved consultants' complaints on as-needed basis

Trainer (High School)

Young Woman's Project, Washington, DC

Nov 1998Nov 2001

Drafted Sexual Harassment Policy for District of Columbia Public Schools
  • Researched and compiled information on sexual harassment policies
  • Conducted Surveys and provided input on project activities
  • Composed sections of lesson plans for sexual harassment training
  • Assisted with planning sexual harassment workshops

Education

Acquisition and Contract Management

Strayer University,

Skills

Meeting planner with government experience.

Additional Information

  • Effective negotiator
  • Highly organized, detailed and solution oriented
  • Ability to effectively prioritize multiple tasks
  • Possess excellent oral and written communication, customer service, and time management skills
  • Proficient knowledge of Danya's Head Start Review Tracking System (HSRT), Early Childhood Learning and Knowledge Center (ECLKC), Microsoft Office (Access, Excel, Word, & PowerPoint), and Microsoft Windows
  • Extensive knowledge in researching hotels for association and government planning and negotiating contracts
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