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Your Name

Executive Assistant

Lawrenceville, GA

your.email@example.com
111-222-3333
www.your-website.com

Summary

20 years' experience in administrative support and 8 plus years in executive administrative assistant. Efficient and accurate working in fast-paced and diverse environments, with a high level of professionalism. Strong interpersonal skills, dependable, punctual and detail-oriented team member. Reliability working with confidential, classified, and sensitive information. Proven ability administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Excellent record of learning and integrating new systems and procedures. Skill using computerized office applications such as Microsoft Office products and Oracle.

Work Experience

Executive Assistant

Lockheed Martin - Info Systems,

Dec 2011May 2012

Global Sol
  • Executive Assistant supporting Directors and high level senior managers.
  • Knowledge of Travel Regulations, plan and process extensive travel domestic and international utilizing internal travel system
  • Performs data entry of travel order funding authorization and validations on required
system. Schedule flights, rental vehicles, and hotels: provide travel directions and background information pertinent to travel completion. Prepared travel orders, memos, travel vouchers, and support documentation for approval and disbursement of funds
  • Develop or coordinate the development of presentations and briefings, review memorandums and/or letters and ensure they meet organizational standard. Assist with report generation, gathering information, and data retrieval
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meetings
  • General administrative/clerical duties: typing, filing, taking meeting minutes, composing correspondence, assisting in the production of meeting materials, and handling special project work as needed
  • Perform duties such as word processing, spreadsheets and graphics; proofread all
produced work
  • Maintain suspense system to track incoming and outgoing correspondence, coordinate details of highly confidential and sensitive matters, and monitor external/internal communications.
  • Perform budget formulation and justification
  • May take transcribe dictation; uses personal computers and standard desktop software to compose reports and correspondence; answer questions relating to office operations and established policies and procedures
  • Maintain supply inventory; placing and expediting orders for supplies; verify receipt of supplies

Executive Assistant

Parsons Brinckerhoff,

Apr 2007Jun 2010

Produced documents, briefing papers, reports and presentations, carry out background research and present findings into subjects upon the manager's request
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meeting
  • Extensive knowledge of domestic and international travel utilizing internal travel system. Coordinate lodging, ground transportation and hotel arrangements. Prepared travel orders, memos, travel vouchers, and support documentation for approval and disbursement of funds
  • Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
  • Ensured operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintained supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Completed operational requirements by scheduling and assigning administrative projects; expediting work results
  • Managed day-to-day calendar activities according to priority and deadlines
  • Managed all administrative facets which include conferences/meeting room coordination, securing conference rooms, and equipment request
  • Traveled with the manager to take notes or dictation at meetings, and to provide general assistance during presentations
  • Expert with budgets and quarterly financial updates in addition to fiscal year end close outs
  • Effective communication skills, maintain confidentiality in sensitive matters, and display excellent judgment
  • Managed and update Leave and vacation request. Maintain leave and absence report for managers and first line supervisors
  • Tracked incoming and outgoing documents for responses, updates, edits and reviews
  • Responsible for reviewing all outgoing and incoming forms prior to forwarding to managers and first line supervisors
  • Ability to interact with staff in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism

Executive Assistant

ProCare Rx,

Sep 2001Apr 2007

Assisted CEO (Owner) and CFO with administrative duties - type letters, schedule appointments, update database, make travel arrangements, faxing and coordinate special
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meeting
  • Provided support to VP and project managers to assist with project management and ensuring all projects were on schedule due to suspense dates
  • Assisted VP of Sales & Marketing - Coordinate trade shows, internet research, travel arrangements, set appointments, and update contacts information
  • Responsible for office budgeting and purchasing, and proficient in MS Word, Excel, and PowerPoint, and various types of office automation
  • Developed an excel tracking system for all incoming and outgoing correspondence/projects required for weekly briefings given by the CEO
  • Responsible for staying abreast of new programs, technologies, and forms updates in order to maintain functional work environment
  • Liaison between staff and supported personnel to improve effectiveness of support activities
  • Anticipated employer's needs
  • Served as the manager's first point of contact with external/internal vendors and guests
  • Responsibilities included: screening telephone calls, enquiries and requests, greeting and looking after visitors and organizing and maintaining appointments

Call Coordinator

Multi-User Solutions,

Jan 2000Jul 2001

Log and dispatched support calls for technicians to go out and service clients
personal computers
  • Accountable for parts and supplies required for the daily function of the office. Maintained inventory to ensure all parts and supplies were on hand
  • Responsible for contacting customers with delinquent accounts for unused parts
  • Processed, reviewed and edited renewal and new maintenance contracts
  • Triage phones, ordered supplies, drafted memorandums for review, distributed mail
  • Assist Administrative Director and Sales team with projects and special assignments
  • Responsible for incoming emails and faxes

Education

Associates of Arts in Business Administration

Georgia Perimeter College, Perimeter, Georgia, US

1994

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