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Administrative Assistant

Lafayette, CO


Professional team player who thrives in situations which present major challenges requiring creative, innovative solutions and influencing skills. Reliable, dedicated and detail-oriented person, who thrives in a fast pace environment, creates a working environment that takes an energetic, collaborative approach to issue identification and resolution. Ability to work and interact well with a variety of personalities, at all levels of the organization.

Work Experience

Administrativew Assistant


Nov 2010Current

  • Greet guests and clients, answer multi line phones, screen phone calls
  • Create and prepare reports
  • Schedule appointments and meetings
  • Distribute faxes, incoming. outgoing mail and UPS shipments
  • Maintain the filing system
  • Print and bind presentations
  • Catering, order office supplies
  • Place office supply orders, bi-weekly grocery shopping
  • Maintain phone list, employee check in lists, schedule meetings and conference rooms
  • Support other Administrative Assistant duties as required using Microsoft Excel, Word, PowerPoint and Outlook

Assistant Manager


Jun 2008Nov 2010

* Selling to and servicing all customers; participates in day-to-day store operations and projects as assigned by management; trained in all management functions of store operations; manage store in absence of store manager
  • Makes management decisions and per forms all management duties and day-to-day store operations in cooperation with and in the absence of the store manager
  • Coach employees to provide the best customer service and to follow company policies
  • Actively participates in store training and store meetings: is proactive in personal training
  • Works respectively and cooperatively with customers, team members and supervisor
  • Assist the manager in upholding company visual presentation standards - Visual Merchandising
  • Reads daily updates and emails regularly; communicates and priorities to the team
  • Operates Point of Sale register system, with proficiency
  • Open and close store - Count cash drawer, balance registers daily, make bank deposit
  • Product knowledgeable and ensures all customers receive most current product information
  • Provides excellent customer service both on sales floor and in the fitting rooms, assist customers with selection and purchases

Senior Administrative Assistant


Oct 2005Apr 2007

Supported Vice President of Product and Quality Management
  • Maintained Vice President's relocation expenses, booked weekly travel arrangements
  • Processed travel expense reports and other expenses.
  • Created/prepared reports and presentations
  • Scheduled appointments and meetings
  • Managed special projects - assisted with company special events

Chief Medical Officer, Medical Directors and Managers
  • Organize and maintain department spreadsheets and files and made arrangements for off site quarterly state specific PAB meetings, and steering and advisory committees meetings attended team meetings, prepared reports
  • Maintained relocation expenses, booked weekly travel arrangements, and processed travel expense reports and other expenses
  • Calendar management and scheduling for regular department meetings, maintained calendars and coordinated daily and quarterly meetings and team functions.
  • Phone and email support, as well as other special projects
  • Made travel arrangements, travel expenses - processed expense reports in SAP
  • Provided secondary support to other Administrative Assistants

* Human Resource responsibilities:
  • Managed recruiting, new hire preparation for employees within the department to include: on-boarding, ordering necessary supplies: hardware, software, Keyfob, Blackberry, AT&T Teleconference number, scheduled and participated in week long orientation of new employees.
  • * Supported organization:
    • Coordinated team events
    • Assisted teams with client meeting materials and other projects as they arise
    • Office supply coordination and purchases.
    • Hardware, software, business cards, office supplies and catering.

Proprietor - Owner, Jewelry Artisan


Jan 2000Oct 2005

Artistically design innovative custom jewelry for clients
  • Worked with clients to design unique jewelry especially for them
  • Ordered supplies and maintained inventory control, catalog supplies upon approval, using Microsoft Excel spreadsheet
  • Individually priced and marked item to be sold using Microsoft Excel spreadsheet
  • Prepared and designed invoices using Microsoft Word
  • Maintained correspondence with vendors, written and verbal
  • Created and designed tri-fold brochure and Thank You notes using Microsoft Publisher
  • Maintained accounts payable and receivable transactions, prepared quarterly taxes

Administrative Assistant


Jun 1997Jul 1998

Supported Regional Retail Vice President
  • Provided high level administrative assistance to the Regional Retail Vice President
  • Coordinated all tasks to support sales department
  • Planned, implemented and catered departmental events, including Office Christmas Party
  • Prepared executive level Word documents, PowerPoint charts and slide presentations
  • Managed calendars, mail and e-mail, received incoming calls, and Inter-office communications
  • Managed organizational databases
  • Manipulated and formatted data using Excel to prepared reports: weekly, bi-weekly, and monthly
  • Designed, edited and published information for regional and corporate monthly newsletter
  • Designed and maintained phone list database and brochure for monthly distribution
  • Proactively completed simultaneous projects and work autonomously
  • Excellent interpersonal, planning, organizational, communication and computer skills

Receptionist & Presentation Specialist


Mar 1997Jun 1997

  • Employed as a temporary to permanent associate for NCR Corporation
  • Performed administrative duties including word processing
  • Answered 6 line phone with 30 extensions
  • Formatted PowerPoint presentations completing complex graphical presentations
  • Coordinated meeting details, provided presentation materials and equipment
  • Sorted and delivered faxes and mail, coded bills
  • Catered food for special events

Obtained Associate in Applied Science Degree


Aug 1995Jan 1997

in 18 months


Associate in Applied Science in Computer Business Administration

Heald Business College, Stockton, CA

Additional Information

Proficient in Microsoft Office Suite, Advanced Skills: 
MS Word, MS Excel, MS PowerPoint, MS Publisher, Microsoft Outlook, Adobe Acrobat Standard, SAP & Internet
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