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Administrative Assistant

Raleigh, NC


A highly dynamic, organized, and detail oriented Executive Assistant with a diverse background. Seeking a position in an administrative support role at a growth-oriented firm, which will allow me to both further utilize my skills and acquire new abilities.

Work Experience

Executive Assistant

Stewart Enterprises, Inc., Raleigh, NC

Apr 2011May 2012

  • Provided administrative and business support to the Regional Vice President and Director of Community & Family Service for the Central North Region (North Carolina, South Carolina and Georgia).
  • Compiled and tracked sales activity on a daily basis, distributed corporate volume reports, and daily newsletter.
  • Submitted payroll and processed bonuses for sales directors and counselors on a weekly, monthly, and quarterly basis.
  • Received and processed all new hire paperwork and monitored for accuracy.
  • Updated and maintained price books to ensure consistent and accurate pricing for the region.
  • Provided support and guidance to sales directors and counselors by researching payroll issues, technical support, requesting new user access, ordering business cards, name tags and marketing materials and forms.
  • Prepared and submitted business expense reports in Oracle for the Director.
  • Developed good working relationships and open communication with other departments, including payroll, human resources, accounting and marketing.
  • Assisted with the budget process by calculating and distributing plans to the sales directors. Worked closely with the corporate business department to ensure accuracy of financial reports.
  • Created and tracked various sales incentives for the region.

Administrative Assistant

The Breakers, Palm Beach, FL, US

Sep 2006Feb 2011

  • Provided administrative support to the Director of Event Services.
  • Maintained Director’s calendar by scheduling appointments, department meetings, interviews and other activities.
  • Assisted with financial analysis and research by gathering and compiling data. Created spreadsheets in Excel to track financial data and assist with the budgeting process.
  • Prepared monthly operating statements and submit to Corporate in a timely basis.
  • Scheduled and tracked performance feedback sessions with employees and input data into HR database.
  • Reviewed payroll on a daily basis and recorded benefit time for all hourly employees in the department.
  • Handled accounts payable, accounts receivables, and petty cash for the department.
  • Prepared and submitted expense reports for Director and department managers.
  • Responsible for ordering and maintaining office supplies for the department.
  • Trained and provided guidance to other administrative assistants within the department. Served as a backup when staffing was limited and split time between both positions.
  • Prepared, typed and proofed client proposals and contracts for accuracy prior to sending to Director for approval.
  • Assigned and distributed leads to sales managers to ensure equal rotation of accounts.

Research Coordinator

Adelphia Media Services,

Jun 2003Jul 2006

  • Supported local and regional sales staff by providing market research from various resources to strategically position the company’s products and services against media competitors.
  • Provided sales staff with information on buying seasons and trends, market share, demographic and psychographic research and competitive media.
  • Provided industry news, research and programming updates via weekly newsletter to all sales staff and management.
  • Coordinated and developed a training program for sales and sales support staff on how utilize local research tools available and create client-ready sales presentations.
  • Assisted marketing/promotions manager by contacting network reps regarding support and promotional opportunities.
  • Compiled and tracked weekly, monthly and yearly sales and distribute to the regional sales management.
  • Assisted regional sales management by coordinating employee incentive and award programs.
  • Handled incoming leads and distribute out to the appropriate sales offices.
  • Compiled and maintained sales prospect list to ensure equal distribution between sales people.
  • Tracked marquee programming to ensure the company receives top dollars for prime inventory.

Sales Assistant

Adelphia Media Services,

May 2001Jun 2003

  • Assisted sales staff in reaching their booking and billing goals by generating and distributing leads.
  • Created client-ready presentations for sales staff by using quantitative and qualitative research data.
  • Assisted sales staff by creating effective advertising schedules to reach the client’s targeted demo and goals.
  • Prepared, created, and implemented sales promotion packages for the sales staff.
  • Inputted and exported orders to the regional traffic department.
  • Compiled and tracked sales activities levels for local sales manager.

Office Administrator

Adelphia Media Services,

Sep 1996May 2001

  • Provided administrative and clerical support to regional vice president and other regional management staff.
  • Worked closely with HR in processing and maintaining all personnel paperwork for the advertising sales department including pre-employment, new hire, termination, compensation and payroll.
  • Responsible for accounts payable and receivables.
  • Assisted regional director and business manager with budgeting process by gathering and compiling financial data on current years’ expenses and revenue.


Small Business Micro Computers

Catonsville Community College, Baltimore, MD



Randallstown Sr. High School, Baltimore, MD



Microsoft Office (Outlook, Word, Excel, PowerPoint)

Additional Information

  • Possess over 15 years of experience in administrative support roles.
  • Knowledge of human resources, payroll, and financial/accounting practices.
  • Strong ability to gather and analyze statistical data and generate reports.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and various other software programs.
  • Ability to work and interact with various levels of management, departments, and clients.
  • Great organizational skills, detail oriented, and ability to recognize and streamline procedures.
  • Excellent work ethic and ability to work independently.
  • Ability to handle confidential matters with discretion and professionalism.
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